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Administrative Assistant

Company: Ford Motor Company US
Location: Royal Oak
Posted on: November 12, 2021

Job Description:

Job Description & QualificationsAt Ford Motor Company, we believe freedom of movement drives human progress. We also believe in providing you with the freedom to define and realize your dreams. With our incredible plans for the future of mobility, we have a wide variety of opportunities for you to accelerate your career potential as you help us define tomorrow's transportation.Do you have what it takes to make smart vehicles for a smart world? Join the Ford Product Development team. Utilizing Design Thinking & User Experience methods, you'll work to deliver breakthrough products and services that delight our customers. We're seeking forward-thinking, laser-focused professionals with a passion for bringing innovative, exciting, and sustainable ideas to life. We have opportunities around the world for you to contribute to such advancements as autonomy, electrification, smart mobility technologies, and more!Livio, a wholly owned subsidiary of Ford Motor Company, is seeking an Administrative Assistant whom will work within Enterprise Connectivity.What you'll be able to do:* Support Livio Management and Engineering Teams with all Ford systems - e-mail (including monitoring for upper management or urgent e-mails when he is out of the office), ensuring timely approval of overtime, CPARS and GPIRS requests, prompt handling of signature requests, voicemail, HR Online, timekeeping, and cell phone requests, etc.* Support accounting functions using QuickBooks* Support employee onboarding and offboarding* Ensure timely and efficient management of heavy meeting schedule resolving meeting conflicts as needed* Work across department teams to coordinate key meetings* Schedule meetings, often involving global personnel, encompassing the use of audio / WebEx* Coordinate domestic and international travel and process travel expense reports* Responsible for general office management and organization including maintaining office filing system, managing incoming and outgoing mail, e-mail correspondence, ordering supplies, and FAB card & Corporate Credit Card (VISA) reconciliation* Provide high quality word processing, including org charts, reports, correspondence, Excel spread sheets, and Power Point presentations* Represent office in a professional manner on phone, e-mail, and in person and interface effectively with other Administrative Assistants* General administrative duties including faxing, filing, scanning, copying, meeting planning, typing performance reviews, compiling department absences and vacations, ordering office supplies, etc.* Ability to maintain confidentiality and deal with sensitive information* Maintain and follow-up on assignments and request information as required* Key contact for departmental issues that arise* Handle annual review of files for record retention, including creating & maintaining Department Records Inventory Matrix and Emergency Contact ListThe minimum requirements we seek:* High school diploma/GED* 1+ years of experience with Microsoft Office including MS Word, Excel, PowerPoint, and Outlook* 6 months+ experience with QuickBooks and general accounting practicesOur preferred requirements:* Superior organizational, administrative, proofreading and interpersonal skills* Excellent oral and written communication skills, team oriented* Ability to make decisions and handle difficult and confidential issues* Proactive in resolving problems* Ability to work under pressure and handle time constraints while multi-tasking* Willingness to take initiative, prioritize assignments, and work through interruptions with minimal supervision* Very detailed oriented* Highly motivated and well organized* Excellent follow-up skillsWhat you'll receive in return:As part of the Ford family, you'll enjoy excellent compensation and a comprehensive benefits package that includes generous PTO, retirement, savings and stock investment plans, incentive compensation and much more. You'll also experience exciting opportunities for professional and personal growth and recognition.If you have what it takes to help us redefine the future of mobility, we'd love to have you join us.Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.Visa sponsorship is not available for this position.We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.For information on Ford's salary and benefits, please visit:

Keywords: Ford Motor Company US, Royal Oak , Administrative Assistant, Administration, Clerical , Royal Oak, Michigan

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