Department Secretary

Company: Beaumont Hospitals
Location: Royal Oak
Posted on: June 19, 2022

Job Description:

GENERAL SUMMARY:

Provides assistance and support by performing various confidential secretarial, administrative and assistant responsibilities for other managers and staff.

ESSENTIAL DUTIES:

1. Provides research and administrative support for special projects

2. Prepares data on projects and studies

3. Composes correspondence, memos, reports as instructed.

4. Takes shorthand, dictation and/or transcribes from handwritten material or Dictaphone.

5. Using word processor, types, formats, edits, proofreads, and reproduces a variety of material including correspondence, memos, reports, charts, statistics, minutes, etc.

6. Faxes, collects, organizes, files, and electronically scans documents.

7. Electronically maintains appointment calendars and meeting rooms.

8. Prepares for meetings, notifies participants, prepares agenda, takes and transcribes minutes of special committee meetings, regular meetings.

9. Maintains files and security of confidential information.

10. Answers telephones, prioritizes, screens and redirects calls. Answers questions, handles routine matters on own initiative and takes messages.

11.Demonstrates respect and regard for the dignity of all patients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment.

12. Promotes effective working relations and works effectively as part of a department/unit team inter and intra departmentally to facilitate the department's/unit's ability to meet its goals and objectives.

13. Makes travel arrangements, orders tickets, makes and confirms lodging and airline reservations, prepares travel and expense reports.

14. Inputs data for department support for items such as timekeeping, process improvement, the department procedure manual, and department phone stats. Enters orders in PeopleSoft and other systems.

15. Performs other duties as assigned.

STANDARD QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

A. Education / Training: 3-5 years of progressively responsible secretarial experience.

B. Work Experience: Ability to prioritize work assignments and anticipate work that must be done on behalf of the physicians, excellent verbal and written communication skills, team-oriented and demonstrate interpersonal skills, advanced business writing skills, able to transcribe dictations using transcription equipment, must be able to craft executive-level correspondence, proficient in MS Word, PowerPoint, Outlook and Excel.

C. Certification, Licensure, Registration: N/A

Other Qualifications: customer-service oriented , strong communication skills; must present professionally, finesse for working with a wide variety of people at all levels, ability to operate effectively in high-pressure situations, organization and multi-tasking are all other key skills that are required.

Keywords: Beaumont Hospitals, Royal Oak , Department Secretary, Administration, Clerical , Royal Oak, Michigan