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Office Manager

Company: Purple Squirrel Advisors
Location: Royal Oak
Posted on: September 18, 2020

Job Description:

CORE VALUES--- Walk the Talk--- Impact Our World--- Strategically Anticipate--- Effectively Efficient and Finish What You Start--- Life, Liberty and the Pursuit of HappinessOFFICE MANAGER POSITION SUMMARY The Office Manager will be responsible for overseeing administrative duties, including email management, schedule coordination, calendar management (professionally and personally), meeting preparation and assisting wherever need be. Not only will the Office Manager do whatever it takes to support our client's daily activities and keep him focused, but s/he will also have direct responsibility for various projects and initiatives. S/He must be action oriented, organized, possess strong anticipation skills and follow through with limited guidance, all while having the strength to speak up.RESPONSIBILITIES--- Act as the point of contact between our client and external clients, serving as the first point of contact for all email inquiries.--- Coordinate the busy, constantly-changing schedule, including reading and routing correspondence, setting appointments, preparing for meetings, making reservations, and overall support of key initiatives.--- Help our client stay on track with a variety of projects by researching topics, analyzing information, providing key insights and identifying strategic solutions.--- Execute and lead various projects and special assignments that range from minor to urgent.--- Effectively anticipate and put our client's thoughts and ideas into action.--- Manage contacts by email, phone and business cards.--- Record blogs and conversations for content purposes.--- Oversee and ensure efficient time management - both professionally and personally.--- Assist with the writing of letters, emails and documents, while also assisting with proofreading.--- Responsible for file management and personal documents.--- Track and help drive the completion of key deliverables by following up on outstanding items.--- Oversee general office management tasks to ensure the office is fully stocked, organized and presentable at all times.--- Coordinate travel logistics for meetings, events and out-of-town engagements.--- Always show the best customer service to all, internal and external personnel, clients, visitors, etc. --- Maintain confidentiality with both professional and personal information.--- Evaluate current technology and best practices - suggest changes and improvements where needed.6-12 MONTH KEY INITIATIVES--- Serve as a driving force in the business expansion efforts.--- Provide key support in the efforts to help the business "catch up".--- Help our client successfully "own" the visionary market.LEADERSHIP COMPETENCIES --- Strong Organizational Skills--- Project Management--- Strong Communicator--- Anticipation Skills--- Walk the talk--- Flexible--- Strong-Willed--- Action Oriented--- Creative--- Impactful--- Focused--- AdaptableATTRIBUTES & SKILLS--- Outstanding organizational and time management skills.--- Strong communication skills both written and verbal.--- Ability to work independently.--- Ability to learn quickly and adapt to new processes.--- Continuous improvement mindset, with the willingness to speak up.--- High degree of confidentiality and an ability to use discretion with sensitive information.--- Extremely dependable, accountable, punctual and professionalEDUCATION & EXPERIENCE--- High school diploma required. Associate's Degree or higher preferred.--- A minimum of 2+ years of Office Manager/Executive Assistant experience in a professional services environment required.--- Proficiency using: Word, Excel, PowerPoint, Outlook and Voice Memo tools.

Keywords: Purple Squirrel Advisors, Royal Oak , Office Manager, Executive , Royal Oak, Michigan

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